What are work orders and routines?
In Autility, work orders are tasks that need to be carried out, either as one-offs or as part of regular routines (recurring work orders). This can be anything from replacing light bulbs to carrying out fire safety routines. By centralising everything in Autility, you get a better overview, simpler communication with operations, and documentation confirming that tasks have been completed.
How to create a task?
Tasks can be created directly in the app when you are on the go:
Open Autility.
From the Work List, select the plus (+) button, then Work Order.
Describe the task, link it to the correct building, and attach any necessary information, such as photos or notes.
Select Save.
On the web, you can also create work orders and turn them into routines (recurring tasks).
What are routines, and why use them?
Routines are recurring tasks/work orders that must be carried out on a regular basis, such as fire inspection rounds or maintenance of technical equipment.
How to turn a task into a routine:
Open the work order in Autility.
Select Routine and set how frequently you want the task to be carried out.
By setting up routines in Autility, you:
Ensure no routine tasks are forgotten.
Gain better structure and documentation.
Keep operations up to date on routines that need to be completed.
Additional features:
Checklists: Create checklists within tasks for systematic completion.
Filtering: Maintain an overview of pending, completed, or scheduled tasks.
Flexibility: Tasks can be created and managed seamlessly across both mobile and web.
Benefits of Autility for tasks and routines:
Real-time: Updates are recorded and shared instantly.
Straightforward communication: A shared, transparent overview between you and operations.
Documentation: Everything is documented with a single click – no more phone calls, emails, or camera rolls full of photos.